Fuel Management System (FMS)
Do you want to securely grow your fuel delivery operation?
Let’s face it, managing your fuel-delivery operations can be a challenge, not to mention growing your company at the same time.
From accounting for every drop of fuel that comes in and out, to allocating the workload across different regions, to managing drivers and keeping customers satisfied, your job isn’t easy.
In fact, here are some common issues you could face when not using a fuel management solution:
- Lack of control and management over your fuel assets.
- Inaccurate record keeping and delays.
- Human errors and their costs.
- What it all means: LOST REVENUE.
But the issues don’t end there…
Your customers are probably frustrated because they aren’t receiving the full details of each fuel delivery or the breakdowns they might need for a special report.
Most likely, you are giving customers a bulk sum invoice at the end of each month without accurate details of each delivery. This results in your customers asking:
- Which one of my locations did you deliver fuel to?
- Which unit did you fill?
- How many litres of fuel did you deliver to that unit?
- Can I have the details about all Dyed Diesel you delivered to Location X in October?
- Could you make sure all my units are filled up on 20th of next month for a new project?
Like you, customers want an easy-to-use online solution that can manage the fuel in their operations, thereby accounting for every drop of fuel they received from you.
For that, you need a unified point that connects both you and your customers.
Luckily, we have the solution that solves all your fuel management woes…
Our FMS enables the complete management of fuel distribution while improving overall efficiency through a quick, simple system. It creates greater visibility within inventory, expenditure and margins while reducing run-outs, loss-of fuel and over/under payments. An FMS has the ability to supervise maintenance needs and forecasts while ensuring complete manageability over consumable assets within your enterprise.
An FMS will help you:
An FMS will organize your data so you won’t have to. From delivery scheduling to invoicing, just fill in the blanks from one central location. The FMS will automatically generate graphs and help create clear, appropriate and accurate reports with just one click.
Create Greater Visibility
Keep track of any national/international enterprise. Get a better understanding through accurate information of who, what, when, where and why through a precise system.
With more automation leading to less human error, money lost through mistakes, inefficient use of time and resources is no longer a problem.
The fuel management system (FMS) is made up of 4 main areas: Setup, Processes, Reporting and Tools:
In the Setup area, companies can create and manage all their clients, locations, units and credentials.
In the Processes section, companies manage and automate daily work orders, deliveries and invoices.
In the Reporting area, companies and their clients can create any kind of reports related to cost, consumption, fees and any other data collected in the system
In the Tools section, there are many advanced features to be used by companies and clients such as loss detection, fuel usage forecasting, project management, equipment rental, hardware integration and a lot more.
Our FMS is expanding every day and we are adding new features to the system based on the industry’s needs. We are fully capable of customizing the solution for your needs, if any customization required.
The FMS is designed and developed to create real-time monitoring of fuel delivery and improve fuel delivery efficiency. The FMS is intended to reduce delivery labour cost, decrease fleet expenses and add more safety and security to the company data. This will improve your customer service and have added value for your business. Your customers will be fully aware of all the deliveries, and your sales, delivery and financing teams will be fully automated. By adding the FMS to your company, you will eliminate a great deal of duplicated labour cost, human mistakes and delays on delivery and invoicing. An FMS will synchronize your accounting and delivery in real time and create savings by automating your bookkeeping system.
Unit types (truck, bulldozer, power generator, etc.)
Service charge per location
Dispensing fee per location
Import / export data
Orders (by phone or online)
Work order for drivers
Manifest of delivery paper base
Transfer to accounting software (QuickBooks)
Graphs (5 formats – line, bar, radar, donut, pie)
Details (on screen, PDF, CSV, Excel)
Report generator (unlimited number of report possibilities)
Multi-metric to create reports (fuel delivery value, fuel delivery volume, revenue, gross income, etc.)
Filter your reports (by date range, location, unit type)
Save report presets for future recall
Fuel cost report
Fuel forecasting (project management)
Loss detection (leak or theft)
Equipment management (trucks, when they have to change oil or tires)
Drivers’ performance review